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Staff Guide: Purchasing Library Material

Purchashing Library Material

The development of the library's stock is a co-operative effort between library staff and academic staff

These pages will tell you about: 

  • Budgets
  • Suppliers
  • Submitting orders
  • The order process
  • Urgent Orders
  • Notification when items have arrived

Ebooks

In addition to our ebook package we purchase individual ebooks for

  • large classes
  • online learners

Not all texts have a suitable license for academic use.

Submit your request and we will check availability.

Library suggestion!

While you may have a preferred title it is work checking eBook Academic Collection as there may be something suitable for your students.

You could select a chapter and promote it with a link in your Moodle page. The direct link ensures you are copyright compliant.

Budgets

Budgets are allocated to each Programme within each Department.  The Program Committee (ProCom) is then responsbible for the distribution of funds​.

The budget may be used to purchase:

Books, DVDs, Maps, Pamphlets, Standards, Case Studies, Multimedia Material

Where budgets are under spent we check the resource list in Module Manager to ensure a balanced collection.   

 

Submitting Orders

Orders are accepted:

  • By email to:  kelly.sinead@itsligo.ie
  • Through the Library Online Help Desk:  library@itsligo.ie
  • Through the Internal Post addressed to Sinéad Kelly, Deputy Librarian
  • Handed to Library Staff at the Library Information Desk

The Order Process

When the Order is submitted to the Library:

  • Orders are checked against supplier databases for price and availability.
  • A cover purchase requisition sheet is attached to each batch with details of budget code and approval signature
  • The order is passed to Library Acquisition Staff for entry on the Acquisitions Module of the Koha Library System

When items arrive to the library, they are receipted, invoices are submitted for payment and the items are catalogued and processed.

If an order is urgent, the staff member should indicate this to the library.  The supplier is informed, the order is given priority for administration and processing, and the staff members is notified immediately on arrival. 

 

Notification When Items Have Arrived

Staff are emailed when the item is ready to be borrowed.  This usually takes around 6 weeks from placing the order. There are various reasons why it can take much longer for your purchase to arrive. Feel free to email kelly.sinead@itsligo.ie to follow up on your orders.

Items recently added to stock are displayed on the New Book Shelves in the Library.

Suppliers

Under the National Framework for the Purchase of Library Books, the Library uses the following suppliers:

Print Books: Coutts
Electronic Books: Ebsco/Proquest/Dawsonera
Irish Published and of Irish Interest: BookNest

Staff may use the databases maintained by these suppliers to search for book titles and ensure they have the correct details for ordering.

Donations

Donations of relevant material in good condition (especially inspection copies) are accepted by the library. Please contact Siobhan at conry.siobhan@itsligo.ie to discuss. The library reserves the right to reassess material at a later stage in light of the library collections.